Many industrial companies consider the maintenance of master data to be time-consuming and insignificant. However, up-to-date, well-structured, complete and clear master data form an important basis for progress in digitization. Three examples show the benefits that software from simus systems can generate with maintained master data.
Descriptions that can be traced back to master data are needed in many places in the company: They can be found in purchase orders of the purchasing department, as material short texts, in article descriptions or offers of the sales department and are maintained by many hands in ERP systems. What if these texts could be generated automatically from existing data? Software tools from simus systems can do just that. They analyze designations, break down the existing terms into building blocks, recognize different spellings and qualify them according to frequent use. From this, a terminology database can easily be derived, which passes the term system on to the surrounding PDM and ERP systems. In the second step, the defined terms are used for rule-based, automatic text generation. Up-to-date, uniform and meaningful descriptions now appear everywhere in the company!
What applies to German texts also works for translations! The automatic transfer into any foreign language saves international companies work and costs. The topicality, quality and consistency of translations are also increased by the fact that changes can be automatically updated in all languages.
For export, companies must assign appropriate customs tariff numbers to their goods. Classifying new goods in the customs tariff and updating them in the master data using the Sova master file published annually by the Federal Statistical Office requires a great deal of work and can lead to costly errors. However, optimized master data can also provide benefits here. The simus classmate software suggests suitable commodity codes based on existing information and the available texts. It automatically extracts keywords from the description and determines limiting variables, such as performance or materials. Using additional text information displayed in the Sova file, clerks finally assign the correct numbers to all goods.
Thanks to numerous interfaces to external systems, the software allows integration with SAP ERP systems, for example. Numerous digitization and automation tasks can be solved once simus systems' specialists have laid the foundation with a successful master data project!